cc: "Mcgarvie Michael Mr \(ACAD\)" , "Colam Jonathan Mr \(ISD\)" date: Wed, 17 Jun 2009 15:04:55 +0100 from: "Palmer Dave Mr \(LIB\)" subject: ICO Investigation - Holland request (FOI_089-23) to: "Osborn Timothy Dr \(ENV\)" , "Jones Philip Prof \(ENV\)" Tim/Phil, One of the tasks I have is making a case under FOIA for our claim that the section 12 'appropriate limit' of 16 person hours to collect and review initially the requested information would be exceeded. It would be helpful if you could confirm some things that discussed in this connection; namely, the date range of the information requested (i.e.. the length of involvement in the IPCC process), and some idea of the volume of communications. Our sample set of 17 documents covers Nov 2004 to July 2006 with 11 documents coming from Jan 2005 alone. This information may also prove useful to a claim under EIR that the request is 'manifestly unreasonable' where the DEFRA guidance notes that such request '...could include requests for information that place a substantial and unreasonable burden on the resources of a public authority." It could cover cases in which extensive searching of databases or file is necessary or extensive redaction is required. Indeed one of the factors explicitly mentioned is "...whether the work involved would require an unreasonable diversion of resource the provision of the public services for witch the publish authority is mandated".. Additionally, the availability of other publicly available information is a factor where the request is for the same information in a different format Sorry - didn't mean to get into my EIR argument there - however, information on effect of locating this information and the extent of the information would be useful. Thanks! Cheers, Dave ____________________________ David Palmer Information Policy & Compliance Manager University of East Anglia Norwich, England NR4 7TJ Information Services Tel: +44 (0)1603 593523 Fax: +44 (0)1603 591010