cc: , date: Wed, 23 Feb 2005 13:17:29 +0000 from: Keith Briffa subject: Re:workshops -URGENT to: "Michael Diepenbroek" , "'Eystein Jansen'" Michael we are in serious problem with budget in WP1 - can your budget strectch to a series of workshops (Eystein has said some might be centrally funded , but we would be helped if we could refund some also from WP5 - and especially. This could be "consultancy" money that we have chopeed that was going to pay for data providers. Even 100K E would be a help. KeithAt 07:53 23/02/2005, Michael Diepenbroek wrote: >Hi Eystein, Keith, >we could move the data gathering workshops to WP 5. I remember that this >was discussed before. >Michael > > > >Dr. Michael Diepenbroek >WDC-MARE / PANGAEA - www.pangaea.de >_____________________________________________ >MARUM - Institute for Marine Environmental Sciences >University Bremen >POP 330 440 >28359 Bremen >Phone ++49 421 218-65590, Fax ++49 421 218-9570 >IP Phone ++49 421 57 282 970 >e-mail mdiepenbroek@pangaea.de > > > > > -----Ursprüngliche Nachricht----- > > Von: Eystein Jansen [mailto:eystein.jansen@geo.uib.no] > > Gesendet: Mittwoch, 23. Februar 2005 08:20 > > An: Keith Briffa > > Cc: imprint-ssc@bjerknes.uib.no; erick.larson@fa.uib.no > > Betreff: Re: travel, workshops,management > > > > Keith and other SCC members. > > > > The budget squeeze is problematic and we face > > the problem of meeting the reality of doing what > > we were told to do: establish one large paleo > > project that showed the community could team up, > > avoid being split up in several projects with > > different foci, and then adjusting this to the > > level of funding the EU will be able to provide, > > which is probbaly 50% less than what the project > > really needs. > > > > I appreciate all the problems you are faced with. > > > > With respect to travels, I think one travel per > > year of 1-2 kEuros, depending on where people > > live, for the PI and those employed in a Task > > to do the job is reasonable. This allows > > participation in key workshops and/or > > international meetings when science is ready for > > presentation and dissemination, for the duration > > of the period the Task is being performed. > > If there are excessive travel requests, they need > > to be cut. If not now, then they will be in the > > contract negotiations when we trim the budget > > for each partner to get to the budget we have > > been given by the EU. Thus we should not do too > > much micro-management of budgets now, since all > > items and all partners will be revisited in the > > contracts phase anyhow, but exsessive demands > > need be dealt with. > > > > In terms of management: > > There are two management aspects: > > 1. The science management. > > 2. The project management, including financial matters, reporting >etc. > > > > What you ask for concerns 1. As I indicated in > > the meeting in London, I think it is fair to > > support the work of the WP leaders/co-leaders of > > WP 1-4 and 6,7 with science management > > resources. My indication then was about 1 > > month/year for the duration of the WP. If we > > assume that each has a lifetime of 3 years , > > this amounts to 36 months of salary. My > > thinking is that we need to distinguish science > > management from Project management - project > > office etc. This will also help balancing the > > management costs and avoid having inflated > > "office-costs", and show that we prioritise > > having science done. And for that we also need > > science management to support your work in > > efectively leading the WP to reach their > > objectives. > > Thus the best thing is to add 1 month to your > > institution´s budgets per year for a three year > > period, justified as WP scientific management. > > This can be accomodated by increasing the > > overall WP budgets accordingly. Hence, do not ban > > these costs, but add them to the grand total of > > the WP. I will then reduce the central > > management budget accordingly, and let this only > > deal with running the project office, centrally > > funded meetings and take care of the "mercantile" > > management. > > > > Workshops > > We need to detail how workshops are funded. > > There will be some workshops that are for all > > partners, only a few. > > Then we have the workshops to integrate data, > > which is particularly intense in WP 1. > > Particuarly in WP 1, these also involve people > > from outside the consortium. > > I think some workshop support needs to come from > > the central budget. I don´t think we are at the > > level ofdetail which makes it possible to > > identify excactly what we need outside of the > > first 18 months. Given the importance and the > > magnitude of the WP 1 data gathering efforts, > > and the tight squeeze on budgets, I am inclined > > to say that the data gathering workshops needed > > in the first half should be funded outside of > > the WP 1 budget of 3.7 mill. We can detail how > > this is done later, whether by moving costs or > > inside the management budget. > > > > Hope this clarifies some things. Comments welcome. > > > > I am available on mobile phone today 9-12 and > > after 6 PM (+47906 18 858) for discussions. > > Central Europe time. > > > > best wishes, > > Eystein > > > > > > > > > > > > >Oyvind > > >it is clear that we need some general formula > > >for working out the travel, management costs. > > >People have used random numbers . We are having > > >to make hard cuts - and there is no room for > > >random, inflated or unreasonable costs for the > > >above. We do not know how this has been handled > > >across WPs > > >but I feel you need to specify a standard amount > > >for institutional travel , that will be balanced > > >by the use of carefully chosen locations for > > >meetings. > > >Also what can be included as management costs? > > >In the situation we find ourselves in , real > > >management costs should be born by the > > >management budget - so do we have a rule to ban > > >these across the WP costs? If we do this in WP1 > > >, it should be likewise elsewhere. Where people > > >need resources to pay salaries , this should > > >take preference. > > >Also we have insufficient funds for holding > > >"workshops" - so a random approach to these must > > >also be avoided . Can the database WP pay for > > >these? We need at least 1 per task , and at > > >least 1 large one across tasks in WP1 . We have > > >no money for radiocarbon dates as far as I can > > >see - so where will these come from. We are > > >reducing the budget as you instructed , but this > > >must be helped by answers to the questions > > >above. Thanks > > >Keith > > > > > >-- > > >Professor Keith Briffa, > > >Climatic Research Unit > > >University of East Anglia > > >Norwich, NR4 7TJ, U.K. > > > > > >Phone: +44-1603-593909 > > >Fax: +44-1603-507784 > > > > > >http://www.cru.uea.ac.uk/cru/people/briffa/ > > > > > > -- > > ______________________________________________________________ > > Eystein Jansen > > Professor/Director > > Bjerknes Centre for Climate Research and > > Dep. of Earth Science, Univ. of Bergen > > Allégaten 55 > > N-5007 Bergen > > NORWAY > > e-mail: eystein.jansen@geo.uib.no > > Phone: +47-55-583491 - Home: +47-55-910661 > > Fax: +47-55-584330 > > ----------------------- > > The Bjerknes Training site offers 3-12 months fellowships to PhD >students > > More info at: www.bjerknes.uib.no/mcts > > >------------------------------------------------------------------------ >---- -- Professor Keith Briffa, Climatic Research Unit University of East Anglia Norwich, NR4 7TJ, U.K. Phone: +44-1603-593909 Fax: +44-1603-507784 http://www.cru.uea.ac.uk/cru/people/briffa/